Frequently Asked Questions
Everything you need to know about our AI Adoption roadmap
What exactly is an AI Adoption roadmap?
An AI Adoption roadmap is a personalized, step-by-step plan that shows you exactly how to integrate AI into your business operations. For each division, department, or team you assess (up to 2), you receive 5 tailored AI project recommendations. You then select 3 of those recommendations to receive a detailed implementation plan spanning up to 9 weeks, complete with weekly sprint goals. Each week, you can go even deeper with beginner guides, how-tos, and example AI prompts to help you achieve that week's specific goals. Think of it as a GPS for your AI journey - no guesswork, just clear directions.
How is this different from other AI consulting services?
Most AI consulting starts at $100,000+ and requires lengthy engagements. We've built an assessment-driven approach that delivers actionable insights at a fraction of the cost. Our AI Operations Assessment starts at $500, and we focus specifically on small to mid-sized companies. We skip the buzzwords and trends, focusing only on what will actually move the needle for your business.
What happens during the assessment process?
Our assessment is a 4-step guided process: (1) You share your company overview, goals, and challenges. (2) We do deep dives into up to 2 divisions or teams. (3) We generate a tailored roadmap with 5 AI project recommendations per division, complete with tools, effort estimates, risk factors, and budgets. (4) You choose 3 projects to receive detailed 9-week implementation plans with weekly sprint goals, beginner guides, and example AI prompts to help you execute successfully.
How long does the assessment take to complete?
The assessment itself takes about 30-45 minutes to complete online. Once submitted, you'll receive your comprehensive PDF roadmap report within 24-48 hours. The report includes 5 AI project recommendations per division, from which you'll select 3 to receive detailed 9-week implementation plans with weekly sprint goals and beginner guides.
What size company is this designed for?
We specifically built this for small and mid-sized businesses - typically companies with 2-500 employees. Our AI Operations Assessment supports targeted analysis of up to 2 divisions, departments, or teams. If you need more extensive coverage, our Guided AI Assessment and Implementation Partnership options can scale to your needs.
Do I need technical knowledge to complete the assessment?
No technical knowledge required. We designed the assessment to be completed by business owners, managers, or team leads. We ask questions in plain language about your operations, goals, and challenges - not about algorithms or technical specifications.
What's included in the $500 AI Operations Assessment?
The AI Operations Assessment includes: a comprehensive online assessment covering your company overview and up to 2 divisions, a detailed PDF roadmap report with 5 prioritized AI project recommendations per division, your choice of 3 projects to receive detailed (up to 9-week) implementation plans with weekly sprint goals, beginner guides and how-tos for each weekly sprint, example AI prompts to help achieve each week's goals, specific tool and technology suggestions, effort and budget estimates for each project, and risk analysis with mitigation strategies.
What makes the Guided AI Assessment worth purchasing?
The Guided AI Assessment includes everything in the AI Operations Assessment, plus hands-on guidance from an Engineer. You get personalized consultation sessions, deeper technical analysis, more division and teams coverage, custom recommendations tailored to your specific technology stack, and direct access to expertise as you implement the roadmap.
Is this a subscription service?
No. We are not a subscription service. You pay once for your AI roadmap assessment and receive a comprehensive, actionable plan that you own. There are no recurring fees, no monthly charges, and no lock-in. You're free to implement the roadmap on your own timeline using your own team or contractors.
How do the weekly sprint goals and beginner guides work?
After receiving your roadmap with 5 AI project recommendations per division, you choose 3 projects to focus on. For each selected project, you get a detailed 9-week implementation plan broken down into weekly sprints. Each week has specific, achievable goals. Here's where it gets even better: for any weekly sprint, you can access a beginner's guide with step-by-step instructions, how-tos, and ready-to-use AI prompts tailored to that week's objectives. This means you're never stuck wondering "how do I actually do this?" - you have practical examples and prompts to guide you every step of the way.
Do you implement the AI solutions for us?
We provide you with a detailed, step-by-step roadmap that your team can use to implement the AI solutions yourself. That's what you're purchasing - the plan, not the implementation. However, if you want hands-on implementation support, we offer a white-glove AI Implementation Partnership on a contract basis, subject to our team's availability. This is a separate engagement where we work directly with you to execute the roadmap. Contact us at sales@guidedadoption.ai to discuss availability and pricing.
What types of AI use cases do you recommend?
We focus on practical, high-impact AI applications tailored to each department: customer service automation, sales pipeline intelligence, marketing personalization, operations optimization, HR process automation, finance forecasting, and data analysis. Every recommendation is specific to your industry, team size, and existing technology.
Will this work for my industry?
Our approach is industry-agnostic because we focus on business processes, not industry buzzwords. Whether you're in manufacturing, professional services, retail, healthcare, or any other sector, we analyze your specific operations and recommend AI solutions that address your actual challenges.
What if we've never used AI before?
Perfect - that's exactly who we built this for. We assume zero AI experience and provide recommendations that start with foundational, low-risk projects to build confidence and fluency. Our roadmap includes a learning curve assessment and suggests starting points that deliver quick wins without overwhelming your team.
How do you handle data privacy and security?
We take security seriously. Your assessment data is encrypted in transit and at rest. We never sell or share your business information with third parties. We only ask for information necessary to create your roadmap - no sensitive data, passwords, or proprietary algorithms required.
What happens after I get my roadmap?
After your report is generated, you can log back into your account anytime to access an interactive, embedded version of your roadmap. This interactive report lets you explore each section in depth, dive into weekly sprint guides, and access beginner tutorials and AI prompts - all included at no additional cost. You can also download a PDF version of your complete roadmap at any time to share with your team. From there, you have options: implement the plan yourself using our detailed guidance, upgrade to Guided AI Assessment for consultation and hands-on support, or inquire about our Implementation Partnership if you want us to execute the roadmap with you (contract-based, subject to availability). There's no ongoing subscription - you own the roadmap and decide your next steps.
What services do you NOT provide?
We don't provide: ongoing subscription services or monthly retainers, guaranteed implementation services (our white-glove partnership is offered on a contract basis when our team has availability), pre-built AI software or SaaS products (we provide the roadmap and strategy, not off-the-shelf tools), or AI solutions that aren't tied to measurable business outcomes. Our focus is exclusively on creating clear, actionable AI adoption plans tailored to your business.
Can I see a sample roadmap before purchasing?
Yes! We have a demo video on our Resources page that shows a real production roadmap using GuidedAdoption itself as the company. This is an actual, live example that demonstrates exactly what you'll receive - including the AI project recommendations, implementation plans, weekly sprint goals, and beginner guides. Visit our Resources page to watch the complete walkthrough, or contact us at sales@guidedadoption.ai for specific questions.
Can I watch a demo of the assessment?
Yes! We have a complete product demo video that walks you through the entire AI Operations Assessment process. Watch how we analyze your business, identify AI opportunities, and create personalized roadmaps with implementation plans. Visit our Resources page to watch the demo and explore other helpful videos.
How often should we update our AI roadmap?
We recommend reassessing every 6-12 months as your business evolves and AI capabilities advance. Many of our clients start with the $500 assessment, implement foundational projects, then return for a Guided Assessment when they're ready to scale their AI initiatives.
Can you integrate with our existing tools and systems?
Our roadmap recommendations take your existing technology stack into account. We ask about your current tools during the assessment and suggest AI solutions that integrate with what you already use. For custom integration support, our Implementation Partnership provides hands-on technical assistance.
Still have questions?
We're here to help. Reach out to our team for personalized answers.